Guidelines - financial subventions for events, ver. 1.2., amended October 2019.
Statement in the rules:
6.6 A Member State may receive a financial subvention for multiple events organised in one year.
6.7 The EC shall decide by majority vote the financial subvention to be given to each event, in accordance with the budget of subventions for the year as agreed by the AGM.
To help the AGM voting further guidelines are required.
The statement in the rule, 6.6 means a financial subvention for multiple events each year.
The guidelines must deal with
- individual participants and teams;
- new and experienced organisers;
- first time event (new events) or established events;
- cheap or expensive venues.
The purpose of having guidelines for subventions is
- to encourage new events
- to encourage Member States to host their first event
- to encourage Member States to apply for subventions
- to be more flexible in granting subventions
Granting of subventions will always be subject to the availability of finance and must bring clear, stated benefits for the European Customs Sports Association.
The general guiding principle is that subventions are given on the basis of a specific amount per head with a cap on the total amount of the subvention.
Guidelines for subvention
Subvention can be applied for by member countries who are organising an event for the first time, or by member countries who are organising an event which has not been laid on by ECSA before.
If a member state is organising more than one sports event, a subvention can be given for multiple events.
Subventions can only be given in respect of ECSA events, as decided by a previous annual general meeting
Applications for financial subventions must be submitted to the president of ECSA in good time before the spring EC meeting in the year in which a decision is required. Applications must use the standard template.
As an example, a possible subvention could be:
10 EUROs per individual with a maximum of 750 EUROs for one event.
The Executive Committee shall deal with the application in the last meeting before the AGM and give its recommendation(s). This information must be sent to participants at the AGM as part of the AGM documentation.
Examples:
Six-side-football:
10 teams with each 10 players. 2 teams from the organizing member state.
Subvention: 80 foreign players x €10 = 800 EUROs but capped at 750 EUROs
Golf:
15 teams with each 4 players. 5 teams from the organizing member state.
Subvention: 40 foreign players x €10 = 400 EUROs. Possible subvention is 400 EUROs
Volleyball:
12 teams with each 6 players. 2 teams from the organizing member state.
Subvention: 60 foreign x €10 = 600 EUROs. Possible subvention is 600 EUROs.
Running:
100 individual participants. 45 from the organizing member state.
Subvention: 55 foreign players x €10 = 550 EUROs. Possible subvention is 550 EUROs.
The subventions cap may be varied at any time by the EC.
Subvention application template (word-file)
